November
23
, 2022

Why Work Group Chat Apps Should Still Be Used in the Office

Many people who use team chat apps today didn't know what they were a few years back. But since the pandemic started, the number of people using team chat apps and virtual offices like Tandem has risen to millions - a clear example of how the pandemic has been an enormous force that drove companies to adjust to remote work.

Among all the tools that companies had to try, team chat apps like Tandem are the ones that have evidently made remote work a lot easier. Many would even agree that they're what made remote work possible. But it's important to know that these tools are for more than remote work. After all, these tools will continue to be useful even as teams leave their makeshift workspace at home for the office.

Here are some of the reasons it makes sense to continue using a work group chat app as you go back to your office:

You Can Control Which Messages You See

Unlike the long work email threads of the past, team chat apps allow you to choose the channels you want to be or need to be a part of, so you only see relevant messages. You can also quickly leave a thread you're not interested in without having to send that awkward message asking to "please remove me from this thread."

You Can Keep Internal and External Communication Apart

Back when there were no team chat apps, all your conversations were in your email, whether from a colleague, a family member, or a client. While emails work perfectly fine for clients that you only have to message every once in a while or a family member you keep in touch with on holidays, there are better platforms for a team that needs constant communication.

Work group chat apps allow you to separate work-related messages from messages that have nothing to do with work. And the best thing is you won't have to worry about accidentally sending internal messages to someone who's not supposed to get them outside of your team.

You Can Prevent In-Person Interruptions

It can be challenging to stay focused when you're constantly being interrupted by people in your office. Luckily, there are effective ways to prevent these interruptions from happening. One way is to use chat and collaboration tools like Tandem.

These tools can help you stay connected with your team without having to be in the same room. You can have conversations and share files without worrying about being interrupted. And, if you need to step away from your desk, you can also set your status to "Do Not Disturb" so that you won't be bothered.

Another benefit of using these tools is that you can keep track of all the conversations you're having. This can be helpful when you have to refer back to something or if you want to follow up on a conversation later. You can also search for specific keywords in the conversation history to find what you're searching for quickly and easily.

You Can Easily Communicate Across Different Rooms, Floors, and Locations

If you work in a large office, you know it can be difficult to communicate with people on different floors or in other parts of the building. But with Teams, Chat, and Slack, you can easily connect with anyone, no matter where they are.

Conclusion

Just because you're back in the office doesn't mean you should stop using things that have been helpful in a remote setup. Work group chat apps, among others, have proven to be a vital tool for communication, and they are just as useful in an office setup as when you work from home.

Tandem is a work group chat app that makes it easy for you to communicate and collaborate with your teammates no matter where you are. Check out what Tandem can do for you today!

November
17
, 2022

Why Your Team Needs a Virtual Office in Today’s Workforce

A virtual office is a way for a business to have all the benefits of a physical office without any overhead costs. It’s a great solution for startups and small businesses because it is cost-effective and provides the same professional benefits as a physical office. Startups and small businesses can use a virtual office to get a mailing address, phone number, and other office amenities. Some specific advantages your team is missing out on include the following:

A Real Address without Occupying Space

A virtual address is an address that can be used for a business even if the business does not have a physical location. This is useful for businesses that want a presence in a certain location without renting office space. A virtual address can be used on a website, marketing materials, company documents, etc., making it a great way to expand your business.

A virtual office also allows you to integrate new markets into your business easily while remaining a great option for small businesses, startups, entrepreneurs, or solopreneurs because it is cost-effective, empowering owners to invest it in other areas of the business.

Online Business Assistance

Virtual business support refers to hiring a company or individual to provide various business-related services remotely. This can include anything from administrative tasks to customer service and can be a great way to free up your time to prioritize other aspects of running your company. A virtual office contributes to that since all processes and tasks are set online for everyone’s convenience!

Paperless Transactions

If you want to reduce or eliminate the amount of paper your business uses, invest in office tools and software that will help you do that. Document management software can help you store and organize your files electronically, making it easy to go paperless. While there may be some items that you need to keep as physical copies, you can still minimize your paper usage by making the switch to digital records.

The above are some reasons a virtual office will help you save money on paper and office supplies. You can run your business without expendable peripherals and equipment!

Remote Work

Virtual office space is becoming increasingly popular, as it allows for more flexibility for employees and can lead to greater productivity. Additionally, a virtual office space can benefit employees' mental health by providing a more modern working environment that supports a better work-life balance.

Wider Nets for Talent

The biggest benefit of having a virtual office is attracting top talent from anywhere in the world rather than being limited to employees who live near your office. This opens up a much larger pool of potential candidates and eliminates the costs of relocation and moving assistance for those employees.

Offering remote work options will make your company more attractive to job seekers. In a day and age when people are looking for companies that offer remote work, your company will be more competitive if you offer this option. Pay attention to candidates' location and cost of living when making decisions.

In Conclusion

The goal for many business owners is to save time and money. One way to do this is by examining the office structure and finding ways to streamline operations. The key is choosing the best digital solutions that fit the business's needs, like a virtual office, so that you can enjoy the advantages above.

Try Tandem

Work virtually and efficiently with Tandem, a virtual office space that empowers users to see who is available, who is in conversations, and who is currently occupied with work tasks. It’s as easy as tapping someone on the shoulder in person. Try the app by visiting our website!

November
17
, 2022

Top Workplace Communication Issues to Look Out For

While communication should be a top priority for every company, managers and employees must overcome obstacles to keep lines of communication open and productive. Thankfully, newsletters, corporate desktop wallpaper software, and other tools can help to improve workplace communication, but identifying general communication issues is necessary before addressing internal communication concerns.

It is no secret that many businesses struggle with communication. Read on to discover the top workplace communication issues to look out for.

Egocentrism and Poor Attitude

Teamwork is hampered by attitude and ego. A coworker may try to dominate discussions while another may refuse to acknowledge their faults. Resentment, miscommunication, and conflict can be caused by egos and attitudes.

The manager must keep the team focused on the current duties and challenges. Only when resolutions suit the demands of all parties can true teamwork and collaboration emerge.

Lack of Listening and Understanding

Passive listening entails hearing someone without understanding or empathy. Individuals frequently speak, respond, and interrupt others rather than listening. Those who do not pay attention will miss the message. Miscommunication and disagreement ensue, stifling innovation and production.

Before starting a conversation, emphasize the significance of active listening. Inform your staff on how inattention and passive listening can impede them from gaining perspectives and ideas at work. As a leader, demonstrate active listening.

Disparities in Culture

The presence of multinational clients and staff has broadened the scope of the modern workplace. People are more easily influenced by people from their own culture or background; therefore, managers must interact with everyone as a team while also managing cliques and groupings.

Combat this by combining team members of different backgrounds. Separate staff into small groups for brainstorming and project creation. Furthermore, corporate desktop wallpaper software, newsletters, and email all help to reduce cultural disparities. Because it eliminates accents and spontaneous prejudices, written communication is more considered.

Ineffective Writing

In business communication, poorly written material is a typical problem. Corporate desktop wallpaper software, newsletters, and memos can help you connect with your team, but poorly written materials might confuse and frustrate them.

Low Internal Motivation

People who lack interest or motivation are more inclined to disregard your communication techniques. You can reach out to your team using corporate desktop wallpaper software, the intranet, and other methods to make them more inspired and invested in their work and the organization.

Overloading on Information

Workers today receive more information from competing sources than ever before. Employees may be inundated with emails, instant messaging, Teams discussions, corporate social media, and intranet information. It's possible that critical signals will get missed in the "noise."

Ineffective Internal Communication

Internal communications may be overlooked in many firms. If your employees, customers, and other stakeholders are not kept updated, your company's reputation may suffer.

When employees obtain critical information from outside sources, it can lead to confusion and animosity. Misinformation and rumors will proliferate if you do not share critical information with others, and you will lose control of the message.

Conclusion

A great team is one that is bound by effective communication and trust. This is something all firms must take into consideration. Regardless of cultural differences and differing skill sets, communication should be done clearly and effectively to work toward and achieve business goals.

Are you looking for a virtual office platform? Tandem is here to help you and your team collaborate at your best, from one project to the next. Discover more with us today!

October
27
, 2022

7 Types of Communication You’ll Encounter in a Workplace

Good communication is essential for any workplace. After all, without effective communication, how can tasks be assigned and completed? How can goals be met? How can a team work together cohesively? To function correctly, a workplace must have several different types of communication.

No matter what field you work in, effective communication is key to success. To be an efficient communicator, you must be aware of the different types of communication you may encounter in the workplace.

Here are seven types of communication you're likely to encounter in a professional setting.

1. Leadership Interaction

This is the communication that comes from the company's leaders and managers. It includes things like company announcements, updates on company strategy, and changes in company policy. Employees should be aware of this type of communication so that they can align their own goals and objectives with those of the company.

2. Management Communication

This is the communication that goes from employees to management. It includes things like feedback, suggestions, and questions. Upward communication is vital because it allows managers to understand what's going on at the ground level and make decisions accordingly.

3. Regular Updates

These are periodic updates on projects or initiatives that employees need to be aware of. They can come in email updates, memos, or team meetings. Updates help ensure everybody is on the same page toward common goals.

4. Team Presentations

Presentations are a standard workplace communication, especially in sales or marketing environments. They involve communicating information about a product or service to a group of people, usually to persuade them to buy or use the product/service. Presentations require strong public speaking skills and the ability to engage with an audience.

5. Group Meetings

Meetings are another common form of workplace communication. They involve bringing together a group to discuss a specific topic or issue. Meetings can be in-person or using a virtual office app, often involving some form of presentation or discussion.

6. Customer or Client Meetings

In many workplaces, employees need to communicate with customers regularly. This can involve answering customer questions, addressing customer concerns, or providing customer support. Effective customer communications require strong interpersonal skills and an understanding of customers' needs and wants.

Informal interactions are everyday conversations that take place between coworkers. They don't have a specific purpose or goal other than exchanging information or building relationships. Informal interactions include small talk, friendly conversations, and lunches out with coworkers. While they may seem insignificant, these interactions are essential in building trust and rapport within a team or organization.

Conclusion

Effective communication is essential to success in any workplace setting. By being aware of the different types of communication you may encounter in a professional setting, you can become a more effective communicator and contribute more effectively to your team or organization's success.

If you're looking for a more natural, intuitive virtual office app to collaborate with your team, Tandem may be your solution. With its easy-to-use interface and interactive screen-sharing capabilities, Tandem makes it easy for coworkers to jump into conversations and get started on projects together. Plus, with a virtual office app, there's no need to be in the same room to work together. So what are you waiting for? Try Tandem today!

May
05
, 2022

The 6 Best Tools for Hybrid Teams

Your offices are reopening, it is becoming safer to meet in-person again, and most companies are requesting their employees back to work in-person at least a few days a week. At the same time, over 15.9 million people moved to a different city or a different state during the pandemic, making almost every company distributed by default.

Hybrid Work is here to stay, and we strongly believe that it can be the best of both worlds, if done right. So the question becomes: How do you do it right? What do you need to change about your office structure, protocols, culture to create a seamless collaboration environment for in-person and remote employees alike?

At Tandem, we’ve not only been thinking on the hybrid problem for years, we've lived it. Our team is hybrid, with two micro-offices in SF and Cupertino, and some fully-remote team members. We've experimented with different types of hardware and software for years to find the right mix that made us feel like a team again, and helped us connect no matter where we were. So here are our picks for the 6 best tools that every hybrid team needs:

Tandem Hybrid Spaces to teleport around the office          

Hybrid collaboration can be challenging. Remote teammates suffer from the "second-class citizen problem" - feeling excluded from spontaneous brainstorms, magic moments, and the creative energy of the office. Hybrid Spaces bridge the gap between remote and in-person teammates to make hybrid work the best of both worlds. Spaces are made up of multiple kiosks distributed across your office (open floor, meeting rooms, lounges...) to enable remote mobility and seamless interactions.

Key features:

  • Hybrid screensharing and remote control
  • Speaking and presence indicators
  • Launch external meetings (Zoom, Teams, Meet, Webex)
  • Support multiple cameras at the same time
  • BYOH (Bring Your Own Hardware) - Spaces can be setup on most conferencing hardware, from a Logitech video and audio conferencing system to a simple chrome book depending on the size of your office and your budget.

Pricing: Spaces are available with any paid Tandem plan with an additional $50/month (for up to 25 kiosks).

Envoy to manage safe hybrid workplaces

Don’t let hybrid get in the way of working together. Envoy's easy-to-use hybrid work software lets you sync your schedule with your co-workers, so you can make the most of every day at the workplace. In addition to coordination, the platform also enables you to book spaces in advance at the office, conduct employee health screenings to ensure everyone is safe and gain valuable insights based on foot traffic and space utilization.

Key features:

  • Visitors management to welcome guests and secure your space.
  • Employee health screenings to keep everyone safe at work.
  • Flexible desk booking.
  • Deliveries management.
  • Meeting rooms management.

Pricing: Envoy's pricing goes anywhere from the free basic plan with limited features to $299/location/month.

Webex Board Series for hybrid collaboration

The new Webex Board Pro and the Webex Board series let you join video-first meetings, digitally whiteboard, annotate on shared content, use go-to web apps, and wirelessly present. These intuitive devices have everything necessary for effective team collaboration at a touch of a finger. With Ultra HD video, dual-camera intelligence, a capacitive touchscreen, and spacial audio, the suite enables premium experiences in collaboration spaces of all sizes.

Key features:

  • ultraHD interactive touchscreen
  • Dual 4K camera
  • Flexible mounting and wheel-stand option
  • Two magnetic styluses
  • Seamless room and device integrations

Pricing: Reach out to Webex for more information.

Owl for hybrid meetings and whiteboarding

Owl Labs' 360° video conferencing solutions are designed to make you feel like you are in the same room during hybrid team meetings. They enable remote teammates to see the whole room and listen to everyone clearly through the tri-speaker. In addition to that, all their products are equipped with AI technology that uses motion and voice detection to auto-focus on the speakers. If you havee larger meeting rooms, you can easily (and wirelessly) connect two Meeting Owl Pros to extend the video + audio range.

Key features:

  • 360° camera, mic, and speaker
  • Smart video conferencing powered by AI
  • Motion and voice-activated focus on the speaker
  • Panoramic view of everyone in the room

Pricing: The Meeting Owl Pro - $999 | Whiteboard Owl - $599

Tonari to work and meet as if you're in the same room

The technology to fuse together two rooms in two locations anywhere in the world already exists, but it often fails to go beyond underwhelming conference systems. Tonari aims to make its users feel like the rooms they are in have been fused into one. When their devices are installed, entire walls disappear, and their advanced video and audio systems enhance the illusion that two physical locations have merged into one. The company also provides shared digital whiteboards, notification systems and collaboration tools for hybrid teams.

Key features:

  • Life-sized and room-sized displays.
  • Fast, smooth, and immersive video feed with no awkward interruptions.
  • Screen sharing between 2 portals.

Pricing: Reach out to Tonari to request a quote.

Meta Portal to work smarter from home

Trusted work apps, powerful productivity tools and the precision of Smart Camera—all on a dedicated video calling screen. That’s Portal. And it can empower you and your team to work from home together like never before. Whatever video conferencing app your team uses, Portal has you covered—Microsoft Teams, Zoom, Webex Meetings, GoToMeetings, BlueJeans, and Workplace. Each with features you depend on, so you can get more done together, even when you’re far apart.

Key features:

  • Smart Camera that automatically pans and zooms.
  • Share your desktop with participants and collaborate in real time.
  • Breakout rooms to split off into smaller groups to brainstorm, share ideas and more.
  • Meeting recordings to capture important details and conversations to share out later.

Pricing: Depending on the model, Meta portals cost anywhere from $149 to $349.


@rymbadri | rym@tandem.chat


🚀
Tandem is a virtual office for remote and hybrid teams that recreates your office environment on your desktop. Try it out with your team!