January
25
, 2023

6 Video Calling Etiquettes for a Smooth Experience

As you're well aware, video calls have become increasingly popular in the workplace recently, as technology has made it easier for remote employees to stay connected with their colleagues. As with any communication, certain etiquette guidelines should be followed when participating in a video call.

Whether you're meeting with coworkers, clients, or customers, these video calling etiquettes will help you make sure your video call goes off without a hitch:

1. Keep Eye Contact

When participating in a video call, it is important to have your camera positioned at a level that allows you to look directly into it, as this creates the impression of eye contact. You should position your webcam at the same level as your eyes, or slightly higher, by stacking your laptop or screen on some books if necessary. This will ensure that you look directly into the camera rather than down.

2. Always Speak Clearly

It is important to speak clearly and loudly enough so that everyone else can understand you. Make sure you're not mumbling and that you pronounce each word distinctly. Speak loud enough to be heard but not too loud, so you don't overwhelm anyone. If people seem to be having trouble hearing you, adjust the volume on your microphone. To make sure your message is being heard, ask yourself if your grandparents could understand what's being said. If the answer is no, adjust the volume or your speaking style.

3. Mute When Not Speaking

When you are not talking, it's important to mute yourself to prevent background noise from being picked up by microphones. This ensures that the speaker can be heard clearly, as background noise can be distracting and prevent the speaker from being heard. Most software makes it easy to mute yourself with just a click of a button, so make sure you remember to pay attention so you can unmute yourself quickly when necessary.

4. Turn Your Camera On

It is expected to turn on your camera when you join a video call. This is to help make the virtual meeting more personable and engaging. With so many people working remotely, having your camera on allows the facilitator to spot who is talking easily and to ensure everyone is paying attention. Turning on your camera also helps build team relationships and combat feelings of isolation.

5. Dress for Success

Even when working from home, it is important to remain professional and put effort into your appearance. Even though you don't need to wear a suit, you should still dress nicely for video calls. Make sure to groom yourself and put on clean clothes to present yourself in a positive light. Your appearance reflects your reputation, and first impressions still matter.

6. Always Assume Everything Is Live

It's important to ensure you're mindful when going into a video call. As soon as you join the meeting, double-check that your microphone and camera are off so you don't accidentally broadcast personal thoughts or feelings about your colleagues or the work situation. Be sure to take the necessary steps to exit the call properly to ensure your audio and visual are turned off. This way, everyone can be spared from uncomfortable and potentially disciplinary situations.

Conclusion

Working from home can be just as productive as being in the office as long as you remain professional and follow the guidelines for video calls. Make sure to dress appropriately, adjust your environment, be mindful of the time, stay focused, and always assume everything is live. By following these tips, you can ensure that your video calls are professional, successful, and beneficial to all involved!

Tandem offers a stunning platform that allows remote workers to reach out and converse with one another quickly. If you are looking for virtual chat apps, check out our solution.

January
25
, 2023

6 Video Call Etiquettes for Better Online Business Meetings

We live in a digital age, and video calls have become an integral part of our lives. Whether it is for business meetings, interviews, or catching up with friends, video calls are becoming increasingly popular. However, just like in-person meetings, there are certain etiquettes you need to follow when it comes to video calls.

Today, we're going to share with you some vital video call etiquettes you need to know to video call in your workplace the right way:

1. Always Test Your Tech

Technical issues are, unfortunately, quite common. Before your call, check that your sound, video, mic, and screen sharing are all working correctly. Additionally, it's important to be familiar with the software you are using. Avoid being the person who takes the whole call asking questions about the software. You must equip yourself with the knowledge of how to use your computer, not your colleagues' responsibility to teach you.

2. Do Not Waste Time

Inviting too many people to a meeting can waste time and resources. When organizing a meeting, it's best only to include the people who will be actively participating or need to be informed of the topics covered. Video calls should be kept as short as possible, with a maximum duration of 30 minutes. If further discussion is required, let those involved remain on the call afterward. This will help ensure everyone's time is respected.

3. Create and Stick to an Agenda

To ensure the meeting is efficient and productive, create a plan before it starts. Outline the topics that will be covered and set a timeline for the conversation. This will ensure that all the desired topics are discussed in the allotted time and that all participants are prepared for the discussion.

4. Limit the Number of People on the Call

Keep the size of video calls small and manageable. Ten people or fewer should be present for maximum efficiency during your video conferencing session. Too many listeners can distract from the primary goal and make it difficult to stay on track.

5. Always Pay Attention

When participating in a video call, you must be aware that the attention is on you. Don't get distracted, and give the conversation your full attention. Don't think you can get away with checking your phone or typing away without anyone noticing - the camera is focused on you and will pick up any signs of distraction. Show respect and courtesy to all participants by staying focused on the call.

6. Don't Be Late

If you are joining a video call, it is important to be punctual. Everyone in the meeting will be able to see when you join, so arriving late is much more noticeable than it would be in a physical meeting. To avoid this, log on a few minutes before the meeting starts. This will give you time to say hello and get ready for the meeting to start.

Conclusion

Video calls are increasingly becoming a part of everyday life. While they're similar to face-to-face meetings, it is important to ensure that you follow the proper etiquette when participating in a video call. This includes ensuring that you are dressed appropriately, having a good internet connection, being respectful and courteous, and arriving on time. Following these tips will help ensure that your video calls are as successful and productive as possible!

Tandem unlocks the potential of online conversations, allowing individuals to reach out to each other easily and instantly for maximum productivity. If you are looking for group video chat online solutions, check out our platform.

January
19
, 2023

Maximizing Productivity at Home: Advantages of a Virtual Office

The modern workplace is rapidly changing, with more and more people turning to remote work to increase productivity and job satisfaction. A virtual office or remote work setup is one of the most popular ways to attain a flexible, at-home lifestyle. It can provide numerous benefits, including cost savings, increased flexibility, and better customer service. This article will explore the advantages of hiring a virtual office service for your business.

What Is a Virtual Office?

Virtual offices offer entrepreneurs and small business owners the professional look and feel of a physical office without the cost and hassle of renting or leasing a space. With a virtual office, business owners can get a professional business address, conference and meeting rooms, voicemail, phone answering services, and mail scanning and envelope-opening services.

These features allow businesses to have a dedicated phone number that looks more professional than a personal number and manage incoming calls more efficiently.

Worthwhile Benefits to Consider:

1. Saves Money

Virtual workplaces can be a cost-effective substitute for renting a physical office. By eliminating the necessity of having a physical workplace, companies can save a considerable amount of money on rental fees, utility charges, and other costs related to running a business. In addition, virtual offices usually offer a range of services, including meeting spaces, admin help, and virtual receptionists, at a much lower cost than a physical location.

2. Encourages Collaboration

Virtual offices make it simpler for remote teams to collaborate and stay connected. They provide a virtual workspace that mirrors the environment of a physical office, where users can see who is available to chat. This gives a more informal approach to communication, making it easy to reach out to colleagues and check in on projects. Remote work also allows for a streamlined workflow, which prevents the need to schedule meetings and build communication pathways.

3. Offers Work Flexibility

With a virtual office, businesses can operate from any location, allowing their staff to work from their own homes or any other preferred location. This helps reduce commute time and gives employees more control over their work life. Furthermore, virtual offices can help a business become more reputable and attractive to potential staff members, allowing them to take advantage of a larger pool of talent and skills regardless of the physical location.

4. Provides Expansion Opportunities

A virtual office offers a practical way to expand your business without being physically present. You can create a mailing address in a new area and have your mail and phone calls forwarded to you, giving you a presence in a new location. This makes it easy to target a broader customer base without investing in costly physical offices. Additionally, a virtual office space can enable you to tap into international markets without needing expensive travel.

5. Builds Credibility

Having an address and office number at a prominent business location gives your company the image of being established and essential. Customers are more likely to take your operation seriously when they see it has a professional address and phone number rather than a home address and personal phone number. This will give customers the impression that your business is relevant and established, creating more confidence in your company.

Conclusion

Virtual offices can save you money, time, and effort while still providing the same professional services. It is an ideal solution for businesses that need to maintain a professional presence but don't need to have a physical office. Ultimately, the advantages of hiring a virtual office are many, making it an excellent choice for businesses of all sizes.

Implement your remote and hybrid setup with Tandem. Our virtual office platform offers a quick and easy way to collaborate with your teammates and see who's available for a virtual chat. Sign up and download the app to set up a virtual office!

January
11
, 2023

How Can Businesses Make the Most of Online Chat Meetings?

The rise of parallel chat in online meetings has been a game-changer for businesses and organizations in the digital age. By using a parallel chat feature, participants in an online meeting can communicate with each other in real time without having to be in the same physical space. This has allowed for increased collaboration, better communication, and improved productivity. It has also opened up new opportunities for businesses to expand their reach and engage more effectively with their customers.

The Advantage for Businesses

Parallel chat provides a great platform for businesses to engage in meaningful conversations with their customers, as well as to build relationships with new potential customers. It can also help to increase efficiency and reduce the time it takes to complete tasks. In addition, it can help to reduce costs associated with physical meetings, travel, and other expenses.

Chat Provides Inclusion for Everyone

Parallel chat also provides an inclusive environment, as everyone in the meeting can participate in the discussion, regardless of physical location. This means that everyone can contribute to the conversation and have their voice heard. By providing an inclusive environment, parallel chat can help to reduce the communication barriers and ensure that everyone is included in the discussion.

The Challenges

Despite the many advantages of parallel chat, there are some challenges that businesses and organizations must consider. For example, it can be difficult to keep track of conversations, as multiple conversations are happening at the same time. Additionally, it can be difficult to ensure that everyone is following the same conversation, as there is no visual representation of the discussion. Lastly, it can be difficult to ensure that everyone is contributing equally, as some participants may be more vocal than others.

Overall, parallel chat is a great tool to help businesses and organizations to communicate more effectively, collaborate more efficiently, and increase their reach. However, businesses and organizations must be aware of the potential challenges that come with using this technology and take steps to ensure that everyone is included in the conversation.

How to Make the Most of Parallel Chat

The key to making the most out of parallel chat in online meetings is to ensure that everyone is on the same page. Participants should be clear on the purpose of the meeting, the agenda, and the expectations of each participant. It is also important to have clear guidelines and protocols for using the chat feature, such as who should be speaking when and how long each person should have to speak. Additionally, having an active moderator to ensure that conversations remain on topic and that everyone is following the established rules is key.

Is Chatting Good for Business Meetings?

Yes, chatting can be good for business meetings. Chatting can provide a more efficient way of communicating, allowing for quicker responses and problem-solving. It can also help to create a more relaxed atmosphere, which can help to increase creativity and collaboration. Additionally, it can help to reduce costs associated with physical meetings, travel, and other expenses.

Conclusion

In a nutshell, the rise of parallel chat in online meetings has been a boon for businesses and organizations in the digital age. With the right guidelines and protocols in place, it can be a powerful tool for improving collaboration and increasing productivity. By taking the time to understand how to make the most of parallel chat, businesses and organizations can reap the many benefits it has to offer.

If you are looking for a tried-and-tested virtual office program, try Tandem! Rediscover the flow of working together in person by signing your business up today!

January
11
, 2023

The Remarkable Benefits of Setting Up a Virtual Office

When the pandemic started, companies scrambled to get their teams to work at home. Many organizations were unprepared for the abrupt change and had to adapt their operations to accommodate remote work quickly. Some companies have thrived in the new environment. In contrast, others have struggled to keep up with the demands of the pandemic.

The abrupt shift to working from home has made virtual offices very popular. With virtual offices, businesses can operate from anywhere in the world with a reliable internet connection. It allows organizations to save on office space and other overhead costs. Below are other benefits it offers:

Makes Organizations Look Professional, Credible, and Legitimate

There are many reasons why businesses should consider using a virtual office. The most important reason is that it makes companies more professional, credible, and legitimate.

When customers or clients see that a business has one, they immediately perceive the industry as more professional. A digital office gives the impression that the company is established and has a physical presence, even if it does not have a brick-and-mortar location.

In addition to making the organization appear more professional, this arrangement can make them seem more credible and legitimate. It is because businesses with digital offices are often associated with larger, more established companies. As a result, potential customers or clients may be more likely to do business with a company that has one than a competitor that does not.

Overall, using this office can be a brilliant way to make a business appear more professional, credible, and legitimate. It can lead to more customers or clients and, ultimately, more success for the entity.

Work from Anywhere

A virtual office allows you and your team to work anywhere. It is a brilliant way to work, enabling you to be more flexible with your time and work schedule. You can work from home, at your favorite coffee shop, or travel. All you need is a laptop and an internet connection.

There are many benefits of working virtually. You can save on office space and expenses and have more flexibility with your work schedule. You can also create a more productive and efficient work environment, as physical boundaries do not restrict you.

If you are considering setting up one, there are a few pointers. Ensure you have a good internet connection, which is essential for virtual working. You should also consider the time zone differences, which can impact your team's communication and collaboration.

Overall, it is a great way to work and has many benefits. It is essential to consider the logistics of setting up a digital office, but once you have, it can be an excellent way to work for you and your team.

Environmentally Friendly

One of the most significant advantages of working virtually is that it eliminates your commute. But did you know that this also makes WFH environmentally friendly?

That is right – you are saving on fuel, emissions, and other environmental impacts by not having to commute to and from an office daily. The average commuter in the US spends nearly an hour commuting each day, which adds up to a lot of wasted time and resources.

Conclusion

The benefits enumerated earlier are why your company should consider setting up a virtual office. A virtual office can help your business save on costs, be more productive, and have a more flexible work environment.

If you are considering offering your team WFH arrangements, tap into the services provided by Tandem. Our professional messaging options make the transition to a virtual office seamless. So, contact us now for more information!