November
17
, 2022

Why Your Team Needs a Virtual Office in Today’s Workforce

A virtual office is a way for a business to have all the benefits of a physical office without any overhead costs. It’s a great solution for startups and small businesses because it is cost-effective and provides the same professional benefits as a physical office. Startups and small businesses can use a virtual office to get a mailing address, phone number, and other office amenities. Some specific advantages your team is missing out on include the following:

A Real Address without Occupying Space

A virtual address is an address that can be used for a business even if the business does not have a physical location. This is useful for businesses that want a presence in a certain location without renting office space. A virtual address can be used on a website, marketing materials, company documents, etc., making it a great way to expand your business.

A virtual office also allows you to integrate new markets into your business easily while remaining a great option for small businesses, startups, entrepreneurs, or solopreneurs because it is cost-effective, empowering owners to invest it in other areas of the business.

Online Business Assistance

Virtual business support refers to hiring a company or individual to provide various business-related services remotely. This can include anything from administrative tasks to customer service and can be a great way to free up your time to prioritize other aspects of running your company. A virtual office contributes to that since all processes and tasks are set online for everyone’s convenience!

Paperless Transactions

If you want to reduce or eliminate the amount of paper your business uses, invest in office tools and software that will help you do that. Document management software can help you store and organize your files electronically, making it easy to go paperless. While there may be some items that you need to keep as physical copies, you can still minimize your paper usage by making the switch to digital records.

The above are some reasons a virtual office will help you save money on paper and office supplies. You can run your business without expendable peripherals and equipment!

Remote Work

Virtual office space is becoming increasingly popular, as it allows for more flexibility for employees and can lead to greater productivity. Additionally, a virtual office space can benefit employees' mental health by providing a more modern working environment that supports a better work-life balance.

Wider Nets for Talent

The biggest benefit of having a virtual office is attracting top talent from anywhere in the world rather than being limited to employees who live near your office. This opens up a much larger pool of potential candidates and eliminates the costs of relocation and moving assistance for those employees.

Offering remote work options will make your company more attractive to job seekers. In a day and age when people are looking for companies that offer remote work, your company will be more competitive if you offer this option. Pay attention to candidates' location and cost of living when making decisions.

In Conclusion

The goal for many business owners is to save time and money. One way to do this is by examining the office structure and finding ways to streamline operations. The key is choosing the best digital solutions that fit the business's needs, like a virtual office, so that you can enjoy the advantages above.

Try Tandem

Work virtually and efficiently with Tandem, a virtual office space that empowers users to see who is available, who is in conversations, and who is currently occupied with work tasks. It’s as easy as tapping someone on the shoulder in person. Try the app by visiting our website!

November
17
, 2022

Top Workplace Communication Issues to Look Out For

While communication should be a top priority for every company, managers and employees must overcome obstacles to keep lines of communication open and productive. Thankfully, newsletters, corporate desktop wallpaper software, and other tools can help to improve workplace communication, but identifying general communication issues is necessary before addressing internal communication concerns.

It is no secret that many businesses struggle with communication. Read on to discover the top workplace communication issues to look out for.

Egocentrism and Poor Attitude

Teamwork is hampered by attitude and ego. A coworker may try to dominate discussions while another may refuse to acknowledge their faults. Resentment, miscommunication, and conflict can be caused by egos and attitudes.

The manager must keep the team focused on the current duties and challenges. Only when resolutions suit the demands of all parties can true teamwork and collaboration emerge.

Lack of Listening and Understanding

Passive listening entails hearing someone without understanding or empathy. Individuals frequently speak, respond, and interrupt others rather than listening. Those who do not pay attention will miss the message. Miscommunication and disagreement ensue, stifling innovation and production.

Before starting a conversation, emphasize the significance of active listening. Inform your staff on how inattention and passive listening can impede them from gaining perspectives and ideas at work. As a leader, demonstrate active listening.

Disparities in Culture

The presence of multinational clients and staff has broadened the scope of the modern workplace. People are more easily influenced by people from their own culture or background; therefore, managers must interact with everyone as a team while also managing cliques and groupings.

Combat this by combining team members of different backgrounds. Separate staff into small groups for brainstorming and project creation. Furthermore, corporate desktop wallpaper software, newsletters, and email all help to reduce cultural disparities. Because it eliminates accents and spontaneous prejudices, written communication is more considered.

Ineffective Writing

In business communication, poorly written material is a typical problem. Corporate desktop wallpaper software, newsletters, and memos can help you connect with your team, but poorly written materials might confuse and frustrate them.

Low Internal Motivation

People who lack interest or motivation are more inclined to disregard your communication techniques. You can reach out to your team using corporate desktop wallpaper software, the intranet, and other methods to make them more inspired and invested in their work and the organization.

Overloading on Information

Workers today receive more information from competing sources than ever before. Employees may be inundated with emails, instant messaging, Teams discussions, corporate social media, and intranet information. It's possible that critical signals will get missed in the "noise."

Ineffective Internal Communication

Internal communications may be overlooked in many firms. If your employees, customers, and other stakeholders are not kept updated, your company's reputation may suffer.

When employees obtain critical information from outside sources, it can lead to confusion and animosity. Misinformation and rumors will proliferate if you do not share critical information with others, and you will lose control of the message.

Conclusion

A great team is one that is bound by effective communication and trust. This is something all firms must take into consideration. Regardless of cultural differences and differing skill sets, communication should be done clearly and effectively to work toward and achieve business goals.

Are you looking for a virtual office platform? Tandem is here to help you and your team collaborate at your best, from one project to the next. Discover more with us today!

November
10
, 2022

7 Best Practices in Remote Team Management: A Guide

The COVID-19 pandemic has forced organizations and teams across the globe to rapidly adapt to a new way of working - remote work. For many organizations, this has been a huge culture shock and a major challenge.

As a project manager, you play a vital role in ensuring that your team is able to transition successfully to a remote work environment. In this comprehensive guide, we will cover everything you need to know about setting your team up for success with remote work tools.

Best Practices in Remote Team Management

1. Implement a Communication Strategy

Effective communication is essential for any team, but it is especially important for remote teams. There are a few key things you can do to ensure that your team is able to communicate effectively:

- Set clear expectations for communication frequency and format.

- Encourage team members to over-communicate.

- Use video conferencing for important meetings and conversations.

- Invest in a good chat tool, and make sure everyone is using it regularly.

2. Use Project Management Tools

Project management tools will help you to keep your team organized and on track. There are various project management tools available, so choose one that will work best for your team. A few popular options include:

- Asana

- Trello

- Basecamp

3. Set Up a Time Tracking System

If you are working with a remote team, it is important to set up a time-tracking system. This will help you to see how your team is spending their time and to identify any areas where they may be falling behind. There are a few different time-tracking tools available, so choose one that will work best for your team. A few popular options include:

- Toggl

- Harvest

- RescueTime

4. Use a Collaboration Tool

A collaboration tool will help your team to work together on projects, even when they are not in the same location. There are various collaboration tools available, so choose one that will work best for your team. A few popular options include:

- Google Docs

- Dropbox Paper

- Box

5. Implement a Password Management System

When it comes to protecting your business, one of the most important things is to control access to your systems and data. This means you need to have strong passwords that are changed regularly.

While it may be tempting to reuse passwords or use a password that is easy to remember, this makes it easier for hackers to access your systems. Instead, you should use a password manager to create strong passwords and store them securely.

This way, you can have different passwords for each of your accounts, and you won't have to remember them all. There are several password managers available, including:

- LastPass

- Dashlane

- 1Password

- KeePass

6. Cloud Storage

One of the essential remote work tools is cloud storage. Cloud storage allows your team to access files and documents from anywhere, anytime. This is essential for team collaboration, as it allows everyone to have the most up-to-date version of a document.

There are many different cloud storage providers, such as Google Drive, Dropbox, and Microsoft OneDrive. Make sure to do your research to find the best provider for your needs.

7. Mobile Hotspots

To stay connected, your team will need access to a reliable internet connection. If your team members do not have access to a stable home internet connection, mobile hotspots can be a lifesaver. Mobile hotspots can be purchased relatively cheaply and can be used to connect multiple devices to the internet at once.

Conclusion

There are many factors to consider when transitioning your team to work remotely. As a project manager, it is your responsibility to ensure that everyone has the tools and resources they need to be successful.

The most important thing is to ensure that communication is clear and constant. There are various remote work tools available to help with this, and it is important to find the ones that work best for your team.

With careful planning and execution, you can successfully transition your team to working remotely.

Tandem is a reliable and easy-to-use office chat program that helps employees communicate with each other and connect with remote team members. With Tandem, team members can easily share ideas, files, and messages in real-time, making it easier for everyone to stay on the same page. Try Tandem for free today!

November
03
, 2022

Work From Home 101: Top Ways to Keep Employees Motivated

Since the rise of COVID-19, companies have been open to remote working as it maximizes worker safety. However, despite the bountiful advantages of working in the safety of one's home, challenges still come with it.

One of the most common issues is employee motivation. Let's face it. Various distractions come with working from home. Therefore, managers need to keep their remote employees motivated. Here are some pointers to help you.

1. Set Rules and Expectations

Before employees start working from home, set some ground rules in the office chat program. This will help ensure everyone agrees and understands what is expected of them. Some things you may want to consider are the following:

  • How often are employees expected to check in with their supervisor?
  • What hours are they expected to work?
  • Are there any specific tasks that need to be completed each day?
  • What is the acceptable level of noise in the home?
  • What is the acceptable level of personal distractions (e.g., children, pets)?

2. Provide Clear Instructions

Just as you would with any other employee, provide explicit instructions to your remote workers via office chat programs. This will help ensure they know their responsibilities and can carry out their duties efficiently. You can also tell them you're always online in the office chat programs to ensure you're available in case they have concerns.

3. Stay in Touch

It's important to stay in touch with your remote employees, especially if you have never worked with them before. Check in with them regularly through office chat programs to ensure that they are on track and that they find the transition to working from home to be smooth.

Aside from that, it's crucial to ensure remote employees feel like they're a part of the team. You can include them in team meetings (via video conference, if necessary) and give them regular updates on their projects. You may also want to consider sending out a weekly or monthly update to all remote employees, letting them know what's happening in the office and their upcoming assignments.

4. Offer Incentives

There are many ways to keep your employees motivated, but one of the most effective methods is offering incentives for a job well done. This could include things like bonuses, extra vacation days, or even special privileges, like being able to work from home occasionally.

It's important to find the right incentives to appeal to each employee, as not everyone will be motivated by the same thing. For example, someone highly motivated by money may be more motivated by bonuses, while someone more motivated by recognition may prefer extra vacation days.

5. Encourage Them to Take Breaks

Employees need to take breaks, even when they are working from home. Always encourage them to get up, move around every once in a while, and take a break to eat lunch. This will help them stay productive and focused.

Final Thoughts

There are various ways to keep your staff motivated while working from home. Some top ways include setting goals, providing feedback, and offering incentives. Following the tips mentioned in this article can help your employees stay excited and productive while working from home.

Tandem is a reliable and easy-to-use office chat program that helps employees communicate with each other and connect with remote team members. With Tandem, team members can easily share ideas, files, and messages in real-time, making it easier for everyone to stay on the same page. Try Tandem for free today!

November
03
, 2022

Why Your Team Needs a Free Virtual Office for Communication

Communication is important for remote teams because it allows members to stay connected and share information. Good communication can help team members stay on the same page, avoid misunderstandings, and resolve conflicts.

In a physical, in-person workplace, you can get away with being passive or reactive in your communication style. You can let things slide or hope someone else will care for a problem. But in a remote team, this type of communication will not work. It would help if you were proactive and purposeful in your communication to be successful.

This means you must put effort into building communication practices that work for your team. You can't just hope things will work out—you need to ensure they do. Your efforts will be rewarded with a more successful and cohesive team. Here are a few ways a free virtual office for communication can do just that:

Clear and Concise Messaging

How you carry yourself and the expressions on your face can affect how people interpret what you're saying. Good body language or facial expressions can make your words more pleasant. In contrast, bad body language or facial expressions can make your words look harsh or insensitive.

But this isn’t the case with online messaging, where there is a distinct lack of tone and other cues. So when sending a message, it is important to be concise and clear. This will help ensure that your message is received and understood by the intended recipient.

Clear Comm Plans

A remote work communications strategy should focus on choosing a single platform to manage all communication and collaboration demands. This will ensure that employees are aware of regulations, can attend meetings, and participate in digital team activities.

A free virtual workspace office platform is the best way to manage remote work communications because it has everything you need to make it work well. It includes features like video conferencing, chat, and analytics tools to help you track your progress.

Online Chat Rooms or Servers

With a free virtual office, employees can set up a virtual water cooler where people can gather to chat about non-work-related things. This helps build relationships and get to know your coworkers better, leading to better communication and cooperation within the team.

Overcommunication

If you want your remote team to be successful, it's important to find the right balance of communication. Over-communicating can be just as detrimental as not communicating enough. Instead of constantly checking in and being pushy about performance, try to instill a sense of responsibility in your employees. This will encourage them to work at their best efficiency.
Managers can achieve this by posting guidelines as pinned posts on chat groups or servers, then referencing them in conversations so employees can refer to them occasionally.

Streamlined Work Comms

If too many communication tools exist, tracking all interactions and missed communications cannot be easy. This can be especially difficult for remote teams. This is why a free virtual office helps manage all communications for work-related purposes.

Conclusion

With so many different communication ways, managers need to find what works best for their team. Using a free virtual office helps to manage and streamline work communications so that everyone is aligned, whether online or offline.

Work with Tandem

With Tandem, your team will rediscover the joys of working together as if you were in the office. Our app easily displays who’s online, who’s talking with who, and who’s currently working. Download the free virtual office app now from our website!