We live in a digital age, and video calls have become an integral part of our lives. Whether it is for business meetings, interviews, or catching up with friends, video calls are becoming increasingly popular. However, just like in-person meetings, there are certain etiquettes you need to follow when it comes to video calls.
Today, we're going to share with you some vital video call etiquettes you need to know to video call in your workplace the right way:
1. Always Test Your Tech
Technical issues are, unfortunately, quite common. Before your call, check that your sound, video, mic, and screen sharing are all working correctly. Additionally, it's important to be familiar with the software you are using. Avoid being the person who takes the whole call asking questions about the software. You must equip yourself with the knowledge of how to use your computer, not your colleagues' responsibility to teach you.
2. Do Not Waste Time
Inviting too many people to a meeting can waste time and resources. When organizing a meeting, it's best only to include the people who will be actively participating or need to be informed of the topics covered. Video calls should be kept as short as possible, with a maximum duration of 30 minutes. If further discussion is required, let those involved remain on the call afterward. This will help ensure everyone's time is respected.
3. Create and Stick to an Agenda
To ensure the meeting is efficient and productive, create a plan before it starts. Outline the topics that will be covered and set a timeline for the conversation. This will ensure that all the desired topics are discussed in the allotted time and that all participants are prepared for the discussion.
4. Limit the Number of People on the Call
Keep the size of video calls small and manageable. Ten people or fewer should be present for maximum efficiency during your video conferencing session. Too many listeners can distract from the primary goal and make it difficult to stay on track.
5. Always Pay Attention
When participating in a video call, you must be aware that the attention is on you. Don't get distracted, and give the conversation your full attention. Don't think you can get away with checking your phone or typing away without anyone noticing - the camera is focused on you and will pick up any signs of distraction. Show respect and courtesy to all participants by staying focused on the call.
6. Don't Be Late
If you are joining a video call, it is important to be punctual. Everyone in the meeting will be able to see when you join, so arriving late is much more noticeable than it would be in a physical meeting. To avoid this, log on a few minutes before the meeting starts. This will give you time to say hello and get ready for the meeting to start.
Video calls are increasingly becoming a part of everyday life. While they're similar to face-to-face meetings, it is important to ensure that you follow the proper etiquette when participating in a video call. This includes ensuring that you are dressed appropriately, having a good internet connection, being respectful and courteous, and arriving on time. Following these tips will help ensure that your video calls are as successful and productive as possible!
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