Why Your Team Needs a Free Virtual Office for Communication

Communication is important for remote teams because it allows members to stay connected and share information. Good communication can help team members stay on the same page, avoid misunderstandings, and resolve conflicts.

In a physical, in-person workplace, you can get away with being passive or reactive in your communication style. You can let things slide or hope someone else will care for a problem. But in a remote team, this type of communication will not work. It would help if you were proactive and purposeful in your communication to be successful.

This means you must put effort into building communication practices that work for your team. You can't just hope things will work out—you need to ensure they do. Your efforts will be rewarded with a more successful and cohesive team. Here are a few ways a free virtual office for communication can do just that:

Clear and Concise Messaging

How you carry yourself and the expressions on your face can affect how people interpret what you're saying. Good body language or facial expressions can make your words more pleasant. In contrast, bad body language or facial expressions can make your words look harsh or insensitive.

But this isn’t the case with online messaging, where there is a distinct lack of tone and other cues. So when sending a message, it is important to be concise and clear. This will help ensure that your message is received and understood by the intended recipient.

Clear Comm Plans

A remote work communications strategy should focus on choosing a single platform to manage all communication and collaboration demands. This will ensure that employees are aware of regulations, can attend meetings, and participate in digital team activities.

A free virtual workspace office platform is the best way to manage remote work communications because it has everything you need to make it work well. It includes features like video conferencing, chat, and analytics tools to help you track your progress.

Online Chat Rooms or Servers

With a free virtual office, employees can set up a virtual water cooler where people can gather to chat about non-work-related things. This helps build relationships and get to know your coworkers better, leading to better communication and cooperation within the team.

Overcommunication

If you want your remote team to be successful, it's important to find the right balance of communication. Over-communicating can be just as detrimental as not communicating enough. Instead of constantly checking in and being pushy about performance, try to instill a sense of responsibility in your employees. This will encourage them to work at their best efficiency.
Managers can achieve this by posting guidelines as pinned posts on chat groups or servers, then referencing them in conversations so employees can refer to them occasionally.

Streamlined Work Comms

If too many communication tools exist, tracking all interactions and missed communications cannot be easy. This can be especially difficult for remote teams. This is why a free virtual office helps manage all communications for work-related purposes.

Conclusion

With so many different communication ways, managers need to find what works best for their team. Using a free virtual office helps to manage and streamline work communications so that everyone is aligned, whether online or offline.

Work with Tandem

With Tandem, your team will rediscover the joys of working together as if you were in the office. Our app easily displays who’s online, who’s talking with who, and who’s currently working. Download the free virtual office app now from our website!